Administrative Support Specialist

We are looking for a highly organized and reliable Administrative Support professional to join our team in Italy. This role is essential in ensuring the smooth day-to-day running of the office by providing comprehensive administrative assistance across multiple functions.

The ideal candidate will have at least 5 years of experience, strong multitasking abilities, and fluency in both Italian and English.

• Provide general administrative support to the office and management team
• Manage calendar scheduling, meeting coordination, and travel arrangements
• Handle correspondence (emails, phone calls, letters) in Italian and English
• Maintain and organize documents, records, and filing systems (physical and digital)
• Support office operations including supplies, vendors, and facility coordination
• Assist with invoicing, expense tracking, and basic financial administration
• Prepare reports, presentations, and internal communications
• Coordinate with internal departments and external stakeholders
• Ensure compliance with company policies and local administrative procedures

Department: Sales & Business Development
Function: Information Technology
Experience Level: Not Applicable