Project Manager - Activations
Job Description
We’re looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. If you’re passionate about project management, thrive in a fast-paced environment, and want to be part of a team that’s redefining the events industry, we want to hear from you!
You would be an ideal fit for this role if:
• You have experience with Esports or live gaming events or;
• You have worked on defence and or/aviation events and/or;
• You have experience with managing hackathons, CTF or similar competitions
What you will do
• Inter-departmental Processes, Milestone, and Risk Management
• Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
• Evaluate and align processes to improve overall delivery and approval workflows.
• Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.
• Stakeholder Management and Reporting
• Manage stakeholder interactions across internal teams and external partners at all levels.
• Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.
• Event Delivery and Coordination
• Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
• Direct onsite staff and team members to ensure successful event delivery.
• Oversee non-department-tied deliverables such as badging and merchandise rollout.
• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
• Production and Speaker Management
• Manage collation of speakers’ assets from confirmation to final delivery of presentations and content live at the event.
• Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
• Where necessary, manage speaker logistics leading up to the event.
• Post-Event Evaluation and Reporting
• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
• Meeting Management
• Manage minutes and tasks reporting, tracking, and monitoring.
Requirements
Function: Project Management
Experience Level: Mid-Senior Level