Project Coordinator

The Project Coordinator provides day-to-day administrative and coordination support across APAC leadership operations, particularly for APAC Rising Dragon projects. This role will support scheduling, travel arrangements, meeting logistics, expense administration, and general team coordination across multiple countries and time zones.

The ideal candidate is organized, proactive, detail-oriented, and able to manage routine administrative and project tasks with accuracy and professionalism. This person should be comfortable working in a fast-paced regional environment, meeting deadlines and reporting to a Project Management Executive & EA to APAC President who oversees both executive support and broader regional responsibilities.

Key Responsibilities

1. Project coordination support

• Provide day-to-day administrative support for Rising Dragon-related activities and any ad-hoc duties assigned by his/her line manager
• Coordinate meetings across time zones, including calendar invites, room bookings in Singapore for ALT related onsite meetings, and logistics
• Support calendar management for recurring internal meetings and routine scheduling needs
• Maintain organized filing systems, trackers, team records, and documentation on SharePoints
• Support continuous improvement initiatives by identifying opportunities to enhance project coordination, reporting, and administrative processes.
2. Travel and expense support

• Coordinate travel bookings including flights, hotels, ground transportation, and itinerary preparation
• Assist with online/offline visa document collation and travel-related paperwork where required
• Support expense submissions, invoice tracking, and Concur-related administrative tasks
• Help monitor travel-related requests and follow up on pending approvals or submissions
3. Executive support assistance

• Support routine administrative tasks linked to Rising Dragon activities
• Help with calendar coordination and administrative follow-up for selected stakeholders as required
• Support the manager in handling day-to-day executive support tasks efficiently and accurately
• Handle ad hoc tasks assigned by the line manager

Function: Project Management
Experience Level: Mid-Senior Level