Assistant Financial Controller

TASKS, DUTIES AND RESPONSIBILITIES

RESPONSIBLE FOR ACCOUNTING AND FINANCIAL CONTROL

• To oversee the Accounts Receivable Clerk and any and all related duties to the position
• Debtors Book Age Analysis within set parameters
• Managing the current Credit Policy according to the set parameters
• To oversee the Accounts Payable Clerk and any and all related duties to the position
• Creditors Age Analysis within set parameters
• Managing the disbursement cycle
• Overseeing the cashbook reconciliations
• To oversee the Income Auditor and any and all related duties to the position
• To oversee and reconcile cash and credit card banking
• To oversee and reconcile Forex banking
• To oversee the reconciliation and resolution of outstanding PM accounts
• To oversee the processing, payment and reconciliation of commission claims
• To oversee the procurement cycle according to the set parameters
• To oversee the stores and internal inventory control cycle post delivery
• To oversee monthly VAT returns and ensure Accounts Payable has processed it correctly on SARS
• To oversee monthly PAYE returns and ensure Accounts Payable has processed it correctly on SARS
• To control and reconcile the Asset register
• To process journal entries, both standard and ad hoc as and when needed
• To prepare any and all input up to Income Statement level
• Ensure balance sheet is completed on a monthly basis by the 15th of the month
• Send out departmental GL’s by month end closing.
• To prepare and publish a variety of Management Account reports to internal departments
• Take responsibility in driving process, system and control improvement initiatives
• Team Management, Performance reviews - Providing feedback, appraisals
 

CASH BOOK:

• Import the bank into the Cash Book Ledger in Accpac on a weekly basis. 
• Transactions must be reconciled in the Cash Book on a weekly basis.
• To raise transactions for amounts on the Cash Book that doesn’t pull through from Accounts Receivable or Accounts Payable. E.g. SARS PAYMENTS, PAYROLL.
• Daily bank statement must be scrutinized for receipts and payments that are not a normal cash receipt or accounts payable. E.g. bank charges or deposit rejections, etc.
 

STAFFING

•  Ensure that staff are adhering and maintaining all relevant Standard Operating Procedures and ICQ Requirements.
• Training staff reporting to this position.
• Complete staffing duties should staff not be available or on leave.
• Maintaining leave and time sheets for staff reporting to this position.
 

AUDITS

• Ensure that all ICQ requirements are completed by team and all SOP’s are updated
• Take control of all BBBEE audits and complete requires tasks needed for the audits
• Take control and manage of all external auditors’ requirements and ensure team has completed tasks
 

GENERAL CONTROL

• Assist Financial Controller with maintaining all Policies and Procedures in line with RHG Internal Control assessments.
• Accept flexible work schedules necessary for uninterrupted service to hotel guests and stakeholders.
• To follow up and execute any other Ad Hoc tasks given by the General Manager and Financial Controller.
• Utilizes leadership skills and motivation to maximize employee productivity and satisfaction
• Monitors hotel’s overall service and team work daily, and makes recommendations for improvement to Financial Controller
 

ADHOC:

• From time to time the Financial Controller will require reports to be compiled for the purpose of review & investigation in order to mitigate any potential risks for the business or personnel
LAWS, REGULATIONS AND POLICIES

• Follows all applicable laws, especially in accounting policies, procedures and guidelines
• Conducts all work according to guidelines Hotelkit/Sharepoint
EMPLOYEE RELATIONS

• Fosters and develops effective employee relations throughout the department and the hotel
• Establishes and maintains effective internal communications with team members as well as other departments.
RESPONSIBLE BUSINESS

• Shows involvement and is interested in environmental and or social & ethical issues by participating in responsible business activities
• Promotes the Responsible Business program to guests at all times
• Is actively involved in finding ways of reducing waste and minimizing energy usage
 

HEALTH AND SAFETY

• Ensures that all potential and real hazards are reported and reduced immediately
• Fully understands the hotel’s fire, emergency, and bomb procedures
• Stimulates and encourages a general awareness of health and safety in tasks and activities carried out within the department
• Ensures the safety of the people and property within the premises by applying hotel regulations, adhering to existing laws and regulations
• Anticipates possible and probable hazards and conditions and either corrects them or take action to prevent them from happening
• Ensures that the highest standards of personal hygiene, dress, uniform, appearance, body language and conduct of hotel employees is maintained at all times.
MISCELLANEOUS

• Attends meetings and training required by the General Manager
• Assists colleagues to perform similar or related jobs when necessary
• Ensures guest satisfaction by attending to their requests and inquires courteously and efficiently
• Accepts flexible work schedule necessary for uninterrupted service to hotel guests and the hotel’s stakeholders
• Maintains own working area, materials and company property clean, tidy and in good shape; reports defective materials and equipment to immediate manager.
• Continuously seeks to endeavour and improve the department’s efficient operation, and own knowledge of the job function
• Is well updated on, and possesses solid knowledge of the following:
- Hotel fire, bomb and emergency procedures

- Hotel health and safety policies and procedures

- Hotel facilities and nearby sights of interest and importance (i.e hospitals, stations, tourist sights)

- Hotel standards of operation and departmental procedures

- Accepted methods of payment by the hotel

- Short and long-term hotel as well as corporate marketing and promotional programs

- Corporate clients and clients generating high business volume

• Follows any reasonable instruction given by the General Manager or an Executive Team member

Function: Management
Experience Level: Mid-Senior Level