Administrative Assistant [26173]
Job Description
Administrative and Operational Support
• Provide administrative and operational support to financial activities.
• Provide administrative and operational support to accounting processes.
• Provide administrative and operational support related to engineering activities.
• Provide administrative and operational support related to management and institutional activities.
• Provide administrative and operational support to PMO and quality-related activities.
• Support digital collaboration initiatives and ICT management activities.
Coordination and Meeting Management
• Organize and coordinate meetings related to engineering, ICT, management, and operational activities.
• Manage calendars and scheduling activities.
• Coordinate stakeholders and support communication between teams.
• Facilitate PMO-related coordination activities.
Welcome Office and Staff Services
• Manage ID registration and deregistration processes.
• Coordinate vehicle registration and deregistration procedures.
• Provide advisory services regarding host country agreements and applicable rules.
• Manage welcome office documentation and reporting.
• Monitor and manage shared functional mailboxes.
• Process and manage VAT claims.
• Provide driving licence support services.
• Deliver induction and orientation training sessions.
• Support staff relocation activities.
Mission and Travel Support
• Provide mission support services.
• Coordinate travel-related administrative activities and associated documentation.
Requirements
Department: Consulting
Function: Administrative
Experience Level: Mid-Senior Level