Workforce Scheduler
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Job Description
The Scheduler (L4) is responsible for creating and maintaining optimized schedules that align staffing with client demand, service level goals, and operational requirements. This role requires strong expertise in Genesys as the core workforce platform, with additional exposure to Aspect considered an advantage. The Scheduler will manage schedule builds, shift optimization, activity updates, and schedule change requests while partnering closely with Operations, Capacity Planning, and Real-Time teams to deliver staffing efficiency and business continuity.
Key Responsibilities
• Schedule Creation and Maintenance: Develop, publish, and maintain accurate schedules based on forecasted demand, staffing requirements, shrinkage assumptions, and business rules.
• SL Management: Ensure optimized staffing to support key client KPIs during resource allocation and scheduling exercises.
• Scheduling Efficiencies: Drive scheduling efficiency across 90% of interval through optimized staffing and effective schedule design.
• Shift Inflexibility: Drive shift inflexibility within the account by building effective and compliant schedules that support stable coverage.
• Overtime and PTO Planning: Plan overtime requirements well in advance within schedules and recommend PTO opportunities based on staffing trends and business needs.
• Schedule Updates: Update schedules and activities based on business requirements, approved changes, meetings, training, time-off requests, and other operational needs.
• Intraday Coordination: Partner with Real-Time Analysts and Operations to address staffing gaps, optimize interval performance, and respond to changing conditions.
• Reporting and Analysis: Track schedule efficiency, staffing variances, and service level impact; highlight risks and recommend corrective actions.
• Stakeholder Communication: Communicate schedule changes, staffing recommendations, and planning decisions clearly to operations leaders and relevant partners.
• Compliance and Accuracy: Ensure schedules are compliant with account requirements, labor guidelines, and internal workforce management standards.
Requirements
Function: Analyst
Experience Level: Associate