Project Manager - LIONS Riyadh

We’re looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. If you’re passionate about project management, thrive in a fast-paced environment, and want to be part of a team that’s redefining the events industry, we want to hear from you! 

What you will do 

• Inter-departmental Processes, Milestone, and Risk Management 

• Coordinate project management systems, procedures and processes to ensure smooth inter-departmental timelines and deadlines. 

• Evaluate and align processes to improve overall delivery and approval workflows. 

• Conduct continuous risk assessments, including milestone alignment, resourcing considerations and contingency planning. 

• Own and maintain the integrated LIONS Riyadh master project plan across all functional workstreams. 

• Track key dependencies between Content, Marketing, Commercial, Partnerships, Creative and Operations to prevent delays and delivery gaps. 

• Maintain project risk, issue, decision and action logs and ensure clear ownership and escalation where required. 

• Support the implementation of the agreed LIONS Riyadh governance structure, ensuring decisions and escalations move through the correct forums. 

• Challenge timelines and dependencies where necessary to protect critical milestones and overall Festival quality. 

Stakeholder Management and Reporting 

• Manage stakeholder interactions across internal teams and external partners at all levels. 

• Ensure clear communication and reporting to internal and external stakeholders throughout the event lifecycle. 

• Prepare clear project-status reporting for the Event Leadership Group and senior stakeholders, highlighting progress, risks, decisions and required actions. 

• Coordinate information flow between Tahaluf, LIONS Riyadh stakeholders, partners and functional leads. 

• Support senior stakeholder meetings, ensuring decisions, owners and deadlines are captured and followed through. 

• Build strong working relationships across teams while maintaining clear accountability for delivery. 

Event Delivery and Coordination 

• Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager. 

• Direct onsite staff and team members to ensure successful event delivery. 

• Oversee non-department-tied deliverables such as badging and merchandise rollout. 

• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects. 

• Coordinate cross-functional Festival initiatives that sit across multiple departments or do not have a single functional owner. 

• Support delivery of key Festival experiences, ensuring commercial, content, creative and operational requirements are aligned. 

• Work closely with Operations to ensure project decisions are translated effectively into onsite delivery. 

• Support readiness planning, rehearsals and final pre-event checks across all workstreams. 

Production and Speaker Management 

• Manage the collation of speaker assets where required, from confirmation through to final presentation delivery. 

• Support smooth execution of event production and logistics. 

• Manage speaker logistics where necessary. 

• Coordinate closely with Content and Production teams to ensure key speaker, stage and programme dependencies are reflected in the overall project plan. 

• Track delivery of high-profile or cross-functional content moments requiring input from multiple teams. 

Meeting Management 

• Manage minutes and tasks reporting, tracking, and monitoring. 

• Coordinate recurring project and governance meetings, ensuring agendas are focused on decisions, risks and critical dependencies. 

• Maintain clear records of decisions, approvals and ownership. 

• Follow up proactively with workstream leads to ensure actions are completed against agreed deadlines. 

• Escalate unresolved issues appropriately and early. 

Post-Event Evaluation and Reporting 

• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback. 

• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events. 

• Lead the consolidation of lessons learned across all functions and translate them into actionable recommendations for future editions. 

• Capture delivery performance against key milestones, risks and project objectives. 

• Ensure outstanding post-Festival actions are tracked through to completion.

Function: Project Management
Experience Level: Mid-Senior Level