Project Management Support
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Job Description
Main objective of the job:
• Coordinate and support project activities by managing communication, documentation, timelines, meetings, and information flow across the team.
Main attributions and responsibilities:
• Collect inputs required for meetings/presentations;
• Support Program Lead / Project Manager with related administrative and organizational tasks, controlling tools, cost reporting, communication actions within the program or project
• Facilitate communication within the project/program;
• Setup and maintain Communication Channels (Email, Docupedia, Bosch Connect etc.);
• Maintain Program/Project Docupedia (Confluence page);
• Consolidate outcomes and feedbacks of the meetings/workshops;
• Organize and support with preparation of meetings;
• Send out Outlook/Ms Teams invitations/Channel to various project/program meetings;
• Distribute relevant information within the team (also transfer open points to project/program OPL);
• Collect the input from speakers (e.g. collecting and preparing the requests, presentations, …);
• Store project documentation on project SharePoint/Docupedia and link to the QG checklist;
• Follow up and send reminders in order to get on time missing feedbacks;
Requirements
Function: Project Management
Experience Level: Mid-Senior Level