[EPC] Department Secretary

• Efficiently manage the Department Head's calendar, scheduling meetings, appointments, and events.
• Coordinate travel arrangements, including visa documents, flights, accommodations, transportation and ensuring seamless itineraries.
• Greet and assist visitors to the office, ensuring a professional and welcoming experience.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with the support team/dept coordinator team to coordinate section-wise workshops and events.
• Ensure all necessary arrangements for workshops and events are in place, including venue booking, materials, and logistics.
• Purchase office supplies as per regulations, ensuring adequate stock levels and compliance with procurement policies.
• Perform other administrative and assistant tasks as assigned.
• Willingness to do some PMO support tasks such as:• Budget tracking and simulation, project resources reports, project billing, project Purchasing Order HW coordination, project travel tracking.
• Department Business forecast and planning.

Function: Administrative
Experience Level: Associate