Sponsorship Coordinator

This role can be based out of our  Boulder, CO or Phoenix, AZ offices.

Are you energized by live events, enjoy working directly with customers, and naturally create structure when there are a lot of moving pieces?

As a Sponsorship Coordinator, you'll help turn sponsorship commitments into successful event experiences. You'll own defined sponsorship programs and serve as a customer-facing point of contact, coordinating across sponsors, internal teams, vendors, and event partners from initial handoff through onsite execution and post-event wrap-up.

This role combines event execution, project management, and client service. You'll manage multiple events and sponsorship programs simultaneously, building plans and timelines, tracking dependencies, communicating proactively, and helping solve problems before they become onsite issues.

You'll independently manage sponsorship fulfillment for assigned events and programs while collaborating with more experienced team members on larger and more complex events.

Role Accountability and Duties

Own the Sponsor Experience

• Serve as a primary customer-facing point of contact for assigned sponsorship programs from sales handoff through post-event wrap-up.
• Build strong sponsor relationships through proactive communication, responsiveness, accurate follow-through, and professional customer service.
• Help sponsors understand timelines, requirements, deliverables, and what to expect throughout the process.
• Manage expectations and communicate changes, risks, or potential challenges proactively.
• Identify opportunities to enhance the execution and value of contracted sponsorship commitments.
Create Structure Around Complex Projects

• Translate sponsorship agreements into actionable project plans, timelines, milestones, responsibilities, and deliverables.
• Manage multiple sponsorship programs and events concurrently while maintaining visibility into deadlines and dependencies.
• Maintain accurate project documentation and status tracking so sponsors and internal stakeholders understand progress and next steps.
• Communicate contract obligations and requirements clearly across Operations, Marketing, Sales, Conference, Registration, Technology, and other teams.
• Anticipate potential gaps, conflicts, and risks and work with appropriate stakeholders to develop solutions.
• Manage assigned sponsorship budgets and coordinate vendor requirements.
• Escalate complex exceptions while maintaining ownership of the overall client experience.
Bring Sponsorship Experiences to Life

• Coordinate sponsorship and marketing opportunities across in-person, hybrid, and digital events.
• Coordinate the development and implementation of sponsor graphics, signage, branding, digital assets, and other event elements.
• Work with conference and content teams to execute contracted sponsor integrations within programming.
• Coordinate with Operations and vendors on the production, placement, timing, and execution of sponsorship elements.
• Look for creative opportunities to improve sponsor visibility, engagement, and overall experience while working within contracted commitments.
Deliver Successful Events Onsite

• Participate in pre-event reviews and onsite walkthroughs to confirm sponsorship readiness.
• Serve as an onsite sponsorship contact, building relationships with sponsors and ensuring contracted elements are delivered as expected.
• Stay calm and solutions-focused when plans change, quickly coordinating with internal teams and vendors to resolve issues.
• Work to make operational challenges as invisible as possible to sponsors and attendees.
• Participate in post-event reviews, document learnings, and recommend improvements for future events.

Function: Production
Experience Level: Entry Level