Project Manager

As a Senior Project Manager working with Portfolio 2 delivery teams, you will be responsible for developing detailed project plans and timelines. 

You will be involved in breaking down the event into key phases (e.g., pre-event, event execution, and post-event), identifying major deliverables, and creating a project schedule. You will coordinate with all stakeholders, define the scope, set expectations, and establish deadlines for each milestone.  

What You Will Do 

Stakeholder Management 

• Act as the primary liaison between internal and external stakeholders, including event sponsors, exhibitors, clients, vendors, and internal teams (marketing, operations, technical teams, etc.). 
• Ensure all stakeholders understand their roles, requirements, and timelines, fostering clear communication and alignment. 
• Manage expectations and address concerns to maintain strong relationships and ensure smooth collaboration. 
Feature Management 

• Oversee the planning and execution of event features such as workshops, deals hubs, competitions, activations, and closed-door roundtable conferences. 
• Manage these features from concept to delivery, ensuring they align with the event’s goals and enhance the attendee experience. 
• Collaborate with operations and suppliers to bring innovative ideas to elevate the look, feel, and flow of the event. 
Risk Management 

• Identify potential risks (e.g., venue issues, technical failures, supplier delays) and develop contingency plans to mitigate them. 
• Maintain risk logs, assess impact, and implement mitigation strategies to ensure smooth event delivery. 
• Continuously monitor risks throughout the project lifecycle and adapt plans as needed. 
Coordination of Multi-Functional Teams 

• Act as the central hub for coordinating efforts across various functional teams (marketing, logistics, technical, legal, etc.). 
• Align tasks and timelines to avoid bottlenecks and ensure all teams are working toward the same goals. 
• Maintain a broader view of the event flow to ensure seamless execution and integration of all components. 
Venue and Vendor Management 

• Secure and manage venues, suppliers, and vendors, including negotiating contracts and ensuring timely delivery of goods and services. 
• Build and maintain strong relationships with third-party providers such as audio-visual companies, caterers, and transportation services. 
• Ensure all deliverables meet quality standards and align with the event’s vision. 
Communication and Reporting 

• Establish regular meetings, status reports, and communication plans to keep all parties informed about progress, risks, and changes. 
• Act as the primary point of contact for resolving issues during the project lifecycle. 
• Provide clear and concise updates to stakeholders, ensuring transparency and accountability. 
Post-Event Evaluation and Reporting 

• Conduct post-event reviews to assess success metrics and gather feedback from stakeholders. 
• Prepare a final report summarizing achievements, lessons learned, and recommendations for future events. 
• Track post-event milestones and support the rollout of new event launches.

Function: Project Management
Experience Level: Mid-Senior Level