Executive Assistant

This role will be based in Chicago, IL.

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.

We are looking for an Executive Assistant to provide administrative and organizational support to the VP of LinkedIn Sales Solutions. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules. 

Responsibilities: 

• Coordinate meeting responsibilities (could include: logistics, action items, note-taking, assist in preparing content, etc.) 
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities) 
• Coordinate all travel arrangements 
• Manage logistics for special events such as team all-hands or off-sites  
• Manage and reconcile expense reports, purchase and procurement requisitions and contracts within time constraints  
• Understanding the teams’ budget 
• Manage special projects, as agreed with manager(s) 
• Maintain email distribution lists / aliases 
• Manage and reconcile expense reports, purchase and procurement requisitions and contracts 
• Act as the point of contact between workplace services to meet facility needs for the team 
• May train and coach new AAs 
• Obtain an understanding of internal structures and operations of the organization 
• Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives 
• Maintain an advanced degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism 
• Partner with HR, Finance, Legal and other teams on various initiatives  
• Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction

Department: GBO
Function: Administrative
Experience Level: Associate