Administration Specialist
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Job Description
Project – the aim you’ll have
We are looking for an Administration Specialist to join our Software Mind office and support the smooth day-to-day operations of the workplace.
This role is ideal for someone who is well-organized, communicative, and proactive - a person who enjoys working with people and creating a positive experience for both employees and visitors.
Role – how you’ll contribute
• Guest Services: Greeting customers and maintaining the company’s image.
• Correspondence: Receiving, registering, and sending mail and courier packages.
• Phone and Email: Answering phone calls and managing the office’s main email inbox.
• Filing: Organizing contracts, HR documentation, and current correspondence.
• Reporting: Preparing expense reports and administrative summaries.
• Purchasing: Ordering food items (coffee, tea), office supplies, and cleaning supplies.
• Vendors: Liaising with couriers, the cleaning company, and the office equipment service provider.
• Events: Assisting with the organization of business meetings, conferences, and company team-building events.
• Communication: Communicating important administrative messages to the entire team.
Requirements
Department: Finance & Administration
Function: Administrative
Experience Level: Mid-Senior Level