Operations Administrator
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Job Description
ABOUT YOUR ROLE
We are seeking a highly organized and detail-oriented Operations Administrator to support our Distribution Center (DC) operations team based in HCM city. This dynamic role requires a versatile professional capable of handling production administration, end-to-end non-trade procurement, inventory management of consumables, and operational reporting. The ideal candidate will ensure that the day-to-day administrative and logistical needs of the operations team are met efficiently.
YOUR RESPONSIBILITIES WILL INCLUDE:
1. Time, Attendance, & Production Administration
• Act as the primary Production Admin for operations staff.
• Manage and process Time & Attendance (T&A;) records, ensuring accuracy for payroll processing.
• Monitor, calculate, and record Overtime (OT) hours for the operations team.
• Administer and track staff leave applications, ensuring adequate shift coverage and adherence to company policies.
2. Non-Trade Purchasing & Vendor coordination
• Coordination end-to-end procurement process for all Non-Trade materials required by the Operations team.
• Source reliable vendors and oversee the new vendor setup process.
• Negotiate pricing and terms to ensure cost-effective purchasing.
• Manage Contract Administration for non-trade suppliers and services.
3. Consumables & Inventory Management
• Monitor and manage the inventory levels of all non-trade materials and operational consumables (e.g., packaging materials, warehouse supplies, safety gear).
• Conduct regular stock checks and trigger replenishment processes to prevent shortages that could impact daily operations.
• Maintain accurate inventory records and optimize stock levels to minimize wastage and reduce costs.
4. Operational Reporting & Document Control
• Track core operational performance metrics and KPIs.
• Prepare, maintain, and distribute operational performance updates and dashboards on a daily, weekly, and monthly basis.
• Monitor, organize, and maintain all operational documentation, ensuring documents are up-to-date, compliant, and easily accessible for audits and daily reference.
Requirements
Department: Operations
Function: Administrative
Experience Level: Associate