Executive Assistant
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Job Description
What you get to do in this role:
- “Calendar is the anchor”: Lead strategic calendar management for the leader,
curating meeting options, flagging conflicts, and providing clear recommendations
to enable fast, well-prioritized decisions.
- Act as gatekeeper for the leader’s time, applying strong business and finance
judgment to triage inbound requests, resolve conflicts proactively, and protect
focus time and peak periods (e.g., quarter-end, board prep, planning cycles)
- How we will set you up for success: you are a key part of the Team, within a high[1]trust environment. Your voice counts and carries weight in driving prioritization.
- Cultural fit and chemistry: Complementary to the exec’s style with high trust and
direct, honest feedback both ways.
- Principles are clear and defined upfront. Example: Meeting with Board members / C[1]Level comes first, Investors call as 2nd customers as a 3rd, Interviews as a 4th, internal as a 5th etc.
- Coordination across time zones. The Leader works with a global team.
- Judgment and discretion: Handles sensitive information with absolute confidentiality and knows what to escalate vs. handle solo.
-Ensure Leader maintain a healthy/ sustainable schedule – be the voice of reason
when needed. Protect focus blocks and align the schedule with business goals.
-Execute and coordinate team events and meetings, partnering with the Chief of
Staff to drive Strategic Finance’s community and culture
-Assist leadership and organizations by optimizing the usage of time. Make
decisions on short-term priorities and work activities.
-Arrange all travel to ensure consistency within company procedures and
support the organization in obtaining necessary travel
documents, including Visa/passport, while maintaining Leadership expenses/credit
card reconciliation.
-Coordinates teamwide events (offsite, lunches/dinners, etc.)
-Identify issues within the organization and initiate or facilitate solutions. Diplomacy
and influence to ensure smooth cadence.
-Assist internal departments with the setup of new hires, including internal
processes, tools, expense reporting, and travel systems
-Compile, prepare, and process Leadership expenses and credit card reconciliation
where needed.
Requirements
Department: Finance & Accounting
Function: Administrative
Experience Level: Not Applicable