Logistics & Inventory Coordinator (SEZ Expert)

Who You'll Work With:  

• The Logistics & Inventory Coordinator will be based in Arista's Bengaluru office and report to the  Global Logistics team. 
• The coordinator will manage day-to-day shipping, receiving, and inventory operations for the  Bengaluru location while providing centralised shipping and documentation support for Pune and  Chennai through close coordination with designated site contacts. 
• This is a hands-on operational role for someone who enjoys learning, solving day-to-day  operational challenges, and ensuring every shipment and inventory movement is accurately  completed from initiation through system and document closure. 
• The role works closely with Facilities, Finance, Procurement, Global Trade Compliance and other  business functions. The coordinator will also serve as the operational contact for Customs House  Agents (CHA), SEZ service providers, courier companies, freight forwarders and transport  providers.
What You’ll Do

SEZ Compliance & Custom Operations

• Oversee end-to-end SEZ regulatory processes, including filing and managing SOFTEX, BoE (Bill of Entry), Shipping Bills, DTA procurement/sales, and bonding/de-bonding procedures.
• Coordinate directly with SEZ customs authorities, developers, and SEZ service providers to ensure full compliance for all incoming and outgoing goods.
• Prepare, verify, and maintain mandatory SEZ documentation (e.g., Form A, Annexure-V, SER/PER records) for smooth clearance and tracking.
• Manage temporary removal and return of assets (for testing, repair, calibration, or project work) in strict adherence to SEZ guidelines and timeframes.
Shipping & Logistics Coordination 

• Execute day-to-day shipping and receiving activities for the Bengaluru location.
• Provide centralised shipping coordination and documentation support for Pune and Chennai. 
• Arrange shipment pickups, courier bookings, freight movements and deliveries using approved logistics service providers. 
• Support receiving, inspection, storage, internal delivery and dispatch activities with local  stakeholders. 
• Work with designated Pune and Chennai contacts to confirm receipt, quantities, serial  numbers, asset handover and dispatch activities. 
• Track shipments from pickup through final delivery, ensuring receiving confirmations, proof of delivery and supporting documentation are completed before operational closure.
• Support domestic movements between Arista locations, suppliers, contract  manufacturers, repair vendors and other approved third-party service providers.
• Support return-to-vendor, repair, replacement, temporary removal and equipment return  activities. 
• Escalate shipment delays, missing documentation and operational issues promptly to the  appropriate stakeholders. 
Inventory & System Management 

• Perform timely and accurate inventory transactions for hardware received, transferred,  dispatched, returned or relocated.
• Create and maintain inventory transactions in NetSuite and other designated logistics,  inventory or asset management systems.
• Maintain accurate inventory records, including item numbers, serial numbers, asset tags,  custodians and movement status.
• Ensure system records accurately reflect all physical hardware movements.
• Reconcile shipment documentation, inventory records and system transactions,  investigating and resolving discrepancies promptly.
• Conduct or support cycle counts and inventory verification activities.
• Coordinate with Pune and Chennai contacts to validate inventory records and movement  status. 
• Support hardware deployments, transfers, recoveries, refresh activities, and end-of-life  equipment movements.
Cross-Functional Collaboration 

• Work closely with Engineering and Facilities teams to support hardware receiving, storage, deployment and movement activities. 
• Coordinate with Finance on inventory reconciliation, asset records, supporting  documentation and audit requirements. 
• Support Procurement on supplier documentation and inbound deliveries.
• Collaborate with IT regarding asset assignment, deployment and recovery activities.
• Support Global Trade Compliance with import, export, customs, SEZ and regulatory  documentation requirements. 
• Maintain professional communication with internal stakeholders and external logistics  partners.
• Take ownership of assigned activities by following each shipment and inventory  transaction through to complete operational, documentary and system closure while  following established processes and reporting lines.

Department: Manufacturing
Experience Level: Entry Level