Executive Assistant, APAC

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Senior Vice President of Asia Pacific. APAC is a large and strategically important growth region for our organization, which is expanding through investment, with support and focus from senior colleagues at our HQ in the UK and elsewhere.

This role will also extend support to the Senior Leadership Team (SLT) across the region, spanning sales, marketing, editorial, and operational functions. This is an excellent opportunity for an experienced professional who thrives in a fast-paced, dynamic environment and is looking to make a significant impact in a key growth market.

Closing Date: Applications will close on 25th October 2026

Applications are shortlisted on a rolling basis, and we will be interviewing alongside advertising. We therefore encourage you to apply at the earliest opportunity.

What you’ll be doing:

Calendar & Communications Management

• Orchestrating sophisticated calendar management for the SVP of Asia Pacific and APAC SLT, strategically prioritizing commitments and optimizing time allocation across multiple time zones
• Serving as the primary gatekeeper, intelligently triaging incoming communications, enquiries, and requests with sound judgment and discretion
• Managing high-volume email correspondence and digital communications, crafting professional responses on behalf of the SVP and others that reflect executive voice and organizational standards
• Facilitating seamless stakeholder engagement by coordinating executive-level meetings and ensuring a polished, professional experience for all visitors
Global Travel & Event Management

• Designing and executing complex, multi-leg travel arrangements across the Asia Pacific region, including visa facilitation, accommodation, ground transportation, and contingency planning
• Providing on-the-ground executive support during critical business travel, including real-time meeting documentation, presentation assistance, and logistical coordination
• Orchestrating end-to-end event logistics for regional conferences, leadership summits, advisory boards and corporate gatherings, ensuring flawless execution and optimal stakeholder experience
 

Strategic Project Leadership & Business Acumen

• Leading high-priority projects as designated by the SVP and APAC SLT group, demonstrating ownership and delivering measurable outcomes
• Assuming delegated management responsibilities and partnering with senior leadership on mission-critical regional initiatives
 

Cross-Functional Partnership & Stakeholder Management

• Building and maintaining strategic relationships with key stakeholders across sales, editorial, and operational functions throughout the Asia Pacific region Collaborating seamlessly with the global Executive Assistant network, particularly UK and China based colleagues, to ensure unified support for the Executive Management Team Serving as a trusted liaison between the SVP's office and various departments, facilitating information flow and enabling organizational agility
 

Operational Excellence & Business Intelligence

• Devising and implementing streamlined systems, leveraging contemporary tools for data management, document control, and workflow optimization
• Developing executive-ready deliverables including strategic briefing materials, analytical reports, data visualizations, and presentation decks that drive informed decision-making
• Ensuring comprehensive meeting preparation through meticulous agenda development, stakeholder identification and profiling, pre-read distribution, and post-meeting action item tracking
• Conducting strategic research and competitive intelligence gathering, synthesizing complex information into actionable insights and executive summaries

Function: Administrative
Experience Level: Entry Level