Buyer, Crane Service

Key Responsibilities

• Assist in processing Purchase Requisitions (PRs) in SAP.
• Follow up with vendors for quotations, technical documents, compliance certificates, vendor registration documents, and commercial offers.
• Maintain RFQ records, procurement documents - quotations, comparisons.
• Coordinate with internal stakeholders / departments (Admin, HR, Finance, IT, Safety, Engineering, Marketing, Training, Production, Service, etc.) for procurement requirements and status updates.
• Track PO acknowledgements, delivery schedules, and vendor commitments.
• Monitor open PRs, POs, GRNs, Invoice booking status, payments and other procurement activities.
• Support vendor onboarding activities and documentation for vendor registration/code creation.
• Maintain supplier database, vendor contact information, and vendor performance records.
• Follow up with vendors and internal approvers for timely invoice processing and payment approvals.
• Assist in contract administration, AMC renewals, service agreements, and contract documentation.
• Prepare spend reports, procurement MIS, savings trackers, and procurement dashboards.
• Maintain procurement records as per company policies, audit requirements, and compliance standards.
• Support procurement compliance activities, including SCoC, vendor declarations, and audit documentation.
• Coordinate with stores and end users regarding material receipt confirmations and delivery issues.
• Track budget utilization against approved procurement requests and maintain supporting records.
• Assist in preparing comparative statements and approval notes.
• Follow up on pending approvals from stakeholders to ensure timely PO release.
• Maintain records of fixed assets, service contracts, and procurement-related documentation.
• Support tendering, bidding, and sourcing activities by collecting and compiling vendor responses.
• Prepare weekly and monthly procurement status reports for management review.
• Coordinate transport arrangements and logistics follow-ups with vendors where applicable.
• Ensure proper filing and record retention of procurement documents for audit purposes.
• Support implementation of procurement policies, procedures, and process improvements.
• Perform data entry, report generation, and SAP-related procurement support activities.
• Escalate delivery delays, quality concerns, and procurement bottlenecks to the concern.
• Awareness of ISO 14001 and 45001 standards

Function: Purchasing
Experience Level: Not Applicable