Assistant - Team Coordinator

Get to Know the Team

You'll join the Office of the Chief of HRO, the team that supports the people leadership of Grab. We work across People Operations, Talent, Rewards, People Experience, and other HR functions. Our job is to make sure the Chief of HRO and the other leaders can focus on the work that matters most.

Get to Know the Role

As Team Coordinator, you will provide high-quality coordination and administrative support to the Chief of HRO and other leaders. You will help manage calendars, meetings, travel arrangement including visa process if needed, expenses, communications, records, and operational follow-ups.

This role is suited to someone who is organised, discreet, resilient, collaborative, and comfortable managing multiple priorities in a fast-paced and evolving environment.

The Critical Tasks You Will Perform

• Manage the calendar for the Chief of HRO and the team: schedule meetings, resolve conflicts, and keep upcoming commitments visible.
• Arrange domestic and international travel, including itineraries, bookings, visas, and related documentation.
• Coordinate internal and external meetings, including agendas, meeting rooms, virtual links, attendee communications, minutes, and follow-ups.
• Prepare and submit expense claims, track reimbursable expenses, and follow up on invoice and payment matters.
• Draft and edit correspondence, reports, presentations, meeting materials, and other documents.
• Act as the communication link between the Chief of HRO, department members, internal teams, and external stakeholders.
• Maintain confidential records and support department operations, including onboarding, team events, data collation, venue bookings, and other priority projects.
• Provide cross-support to the C-Suite as required.

Function: Administrative
Experience Level: Mid-Senior Level