Analyst, Operational Purchasing Support, Global Procurement

Position:  Analyst, Operational Purchasing Support, Global Procurement

Department:  Procurement Service Center, Global Sourcing

Location: Chennai

Company: Konecranes and Demag Private Ltd

Reports To:  Lead, Operational Purchasing Support, Global Procurement  

General Job description:

• Day-to-day tasks within the operational goals and standards area with direct and long-term impact on the field of Global Procurement
• Planning and coordination of operational purchasing related tasks, including data extraction, review, follow-up, data maintenance
• Problem solving by updating and modifying existing working methods and improving the quality of service and data
• Communication with internal and external stakeholders / suppliers regarding operational purchasing detail maintenance and influencing the alignment
KPI:

• Deliver on agreed tasks with data quality on time
• Timely maintenance of the details pertaining to Purchase Info Records (PIRs), Source Lists, and Material Master data,
• Ensure prompt support, visibility and quality of detail for Operational Purchasing
• Reduced data quality errors and overall KPI compliance
• Continuous improvement initiatives / projects – with focus to reduce time and cost to support decisions
• To ensure improvement of efficiency and data quality level, systematically
Technical Competence:

• Strong working knowledge of SAP MM (S4HANA).
• Hands-on experience in Purchase Info Records, Source List, Material Master Maintenance.
• Good knowledge in Purchasing Master Data and related data maintenance.
• Knowledge in Purchase Requisition-Purchase Order-Goods Receipt process, Exception invoice handling, Invoice auditing for error identification. Exposure towards Indirect category products & services will be added advantage.
• Communication / coordination with suppliers will be an added advantage
• Knowledge of process improvement such as Kaizen, Lean 6 Sigma and atomization.
• Good exposure to Microsoft tools such as Excel, Word, PPT, Power App, Teams and SharePoint.
Role and Responsibility:

• Purchase Info Records (PIR)
• Create, update, extend, and maintain Purchase Info Records in SAP.
• Validate pricing, supplier, and purchasing organization data before updates.
• Ensure PIR changes comply with procurement policies and approval requirements.
• Support mass updates and data cleansing activities.
 

• Source List Management
• Create and maintain Source Lists for materials and suppliers.
• Ensure correct supplier assignment and sourcing validity periods.
• Monitor and resolve sourcing-related data discrepancies.
• Support procurement teams with sourcing master data requirements.
 

• Material Master Maintenance
• Create and maintain purchasing-related views in Material Master.
• Update procurement attributes, lead times, purchasing groups, MRP-related fields, and other relevant master data.
• Validate data consistency across plants and purchasing organizations.
• Support material extensions and change management requests.
 

• Operational Support
• Process master data requests within defined service levels (SLAs).
• Perform data quality checks and root-cause analysis for data issues.
• Support audits and compliance requirements by maintaining accurate documentation.
• Collaborate with Buyers, Category Managers, Supplier and Source Manager, support teams.
• Participate in process improvement and automation initiatives.
• Data collection, Reporting, Data flow monitoring relating to master data & purchasing processes
• Optimizing the support and processes for purchasing
• Participate in global projects with global team and deliver results
• Functional support for Global Procurement processes according to task assignments from Global Process Owners
• Adhoc operational support to ensure efficient Procurement processes
• Awareness of ISO 14001 & 45001 standard

Function: Purchasing
Experience Level: Not Applicable