Executive – IR & Administration
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Job Description
To assist the Manager Human Resources & Administration to carry out the HR & Administration functions in the company and support all other departments to ensure smooth functioning of the operations.
Key Responsibilities
• Industrial Relations: Liaising with the Branch union for IR matters and Assist the HR & Administration manager to conduct the Internal / external (EFC) monthly union meetings and maintain the meeting minutes and action trackers.
• Brand and Compliance audits custodian: Responsible for maintaining and confirming the level of compliance of the vendor services pertaining to all audit requirements ( statutory compliance) and work with the EHS teams in managing the audits.
• Security Operations: Oversee site security services, monitor performance, and verify service invoices.
• Tea Services: Manage the daily operations of the tea service in providing the employee count and monitoring the overall service dilivery and verify service invoices.
• Meal Service management: Manage the daily operations of the meal service in providing the employee count and monitoring the overall service dilivery and monitoring the employee snack supplier in providing the employee count and monitoring the overall service delivery and verify service invoices.
• Vendor Records Management: Organize and maintain Cleaning service, Tea service, and Security service vendor contracts, subject files, and administrative service records.
• Visitor & Tour Logistics: Plan and coordinate guest site visits, including travel, accommodations, and itinerary management.
• Remote Work Support: Facilitate infrastructure and allowance requirements (such as internet connectivity) for remote staff.
• Front Office & Administration: Supervise front office operations and provide general administrative support for the department.
Other Responsibilities
• Adhere to/ support the ISO 9001/2000 procedures
• Support and maintain the health and Safety standards in the company
• Adhere to/Support & follow the Environmental Management System
• Any other work in keeping with knowledge and skills required of the job.
• Liaise with all departments of the company to ensure smooth delivery of administration & HRM matters.
Requirements
Department: Administration
Function: Administrative
Experience Level: Entry Level