Accounting and Operations Specialist – Diablo Tools

Diablo Tools Inc. is expanding our team and looking for a highly motivated, detail-oriented, and proactive Accounting and Operations Specialist. Serving as a key link between vendors, purchasing, and shared services, the Accounting and Operations Specialist will oversee accounts payable processes, support period-end close activities, and ensure compliance with local accounting guidelines and approval protocols. This position will manage invoice matching and payment support, maintain vendor master data, oversee Diablo Fleet administration, and identify opportunities to streamline workflows through process automation in a fast-paced, collaborative environment.

• Match invoices to purchase orders and ensure accurate general ledger and cost center allocations in accordance with local guidelines.
• Monitor the AP mailbox and ensure timely invoice processing, both locally and through shared services.
• Monitor invoice workflows and proactively address aging items while ensuring compliance with approval protocols.
• Support vendor master data creation and maintenance, collaborating with shared services & purchasing.
• Collaborate closely with the internal purchasing team to support efficient AP processes.
• Serve as the primary point of contact for vendors regarding accounts payable inquiries.
• Support monthly, quarterly, and year-end AP activities, including invoice reconciliations and accruals.
• Serve as the point of contact for payment execution and related inquiries.
• Support internal and external audit activities as needed.
• Manage administrative activities for Diablo Fleet in close collaboration with the local Fleet Manager.
• Proactively identify opportunities for process improvements and automation.
• Assist with additional projects and operational activities as needed.

Function: Distribution
Experience Level: Associate